Cannon County GOP
P.O. Box 262
Woodbury, TN 37190
BY-LAWS OF THE CANNON COUNTY REPUBLICAN PARTY
Name and Purpose
Section 1. This organization is the Cannon County Republican Party and will be referred to as the CCRP throughout this document.
Section 2. The purposes of the CCRP include, but are not limited to, the following:
A. Electing Republican candidates to office on the national, state, and local levels.
B. Recruiting Republican candidates to run for office.
C. Assisting the Tennessee Republican Party and the Republican National Committee.
D. Recruiting membership in the Republican Party at all levels.
E. Promoting public awareness of the Republican position on public issues and fostering good citizenship in general.
F. Increasing the effectiveness of our members in the cause of good government through active political participation.
G. Raising funds for Republican election campaigns and for promoting Republican ideals.
County Executive Committee.
Section 1. The affairs of the CCRP shall be governed by the CCRP Executive Committee in accordance with the by-laws of the Tennessee Republican Party and the by-laws contained herein.
Section 2. The CCRP Executive Committee shall consist of Chairman, Vice-Chairman (opposite sex as Chairman), Secretary, Treasurer, Vice-Treasurer, immediate Past Chairman, all State Executive Committee members representing the county, Chairwoman of the Federated Republican Women’s Organization and Chairman of Young Republicans. If there is not a Federated Republican Women’s Club or a Young Republicans Club in the county, the Tennessee Republican Party Chairman may appoint a person from Cannon County to represent those constituencies.
Section 2a. The Vice-Chairman and Vice-Treasurer will automatically assume the duties of the Chairman and Treasurer, respectively, in their absence.
Section 3. Neither the CCRP Executive Committee as a body, nor the CCRP Chairman, shall endorse any Republican candidate in a contested primary election for local, state, or national elections.
Section 3a. Section 3 above shall not apply to a Chairman in a primary election in which the Chairman, his/her spouse, or his/her immediate family member is a candidate.
Section 3b. A Chairman of the CCRP may not under any circumstances run as a candidate for a political office in a contested Republican Primary, without resigning their Chairmanship.
Section 4. Members of the CCRP Executive Committee must support nominees of the Republican Party. No person shall be an officer if he/she shall not support nominees of the Republican Party. Failure to support the nominees of the Republican Party shall be cause for removal.
Section 5. The resignation of any member of the Executive Committee shall be made in writing and shall take effect at the time specified therein, or if no time is specified, then it shall take effect upon receipt of such resignation by the Chairman or Secretary. A vacancy occurs if an officer dies, resigns, changes his residence out of Cannon County, is removed from office, or otherwise unable to serve his complete term. The CCRP Executive Committee shall proceed to elect a new Chairman or Treasurer, as the case may be, and fill any other office which becomes vacant, by majority vote, at a duly called meeting within thirty (30) days after such vacancy occurs. Vacancies in any office for any reason will be filled by the CCRP Executive Committee for the unexpired portion of the term.
Qualification for Leadership
Section 1. The following shall be CCRP membership requirements for candidacy to public office, appointments to positions such as Election Commissions, and to membership on the Executive Committee. The Tennessee Republican Party hereby defines the term “bona fide Republican,” or the like, as:
A. Any individual who is actively involved in the Tennessee Republican Party, his/her County Republican Party, or any of recognized auxiliary organization of either; or
B. Any individual who has voted in the Republican primary at least two (2) of the (4) most previous state and/or local Republican primary elections; or
C. Any individual who is vouched for to the satisfaction of the Tennessee Republican Party Chairman as a “bona fide” Republican, such as by an officer of the Tennessee Republican Party, a member of the Tennessee Republican Party Executive Committee, the CCRP where the individual resides, or a Republican elected official. The Tennessee Republican Party Chairman may require additional verification that the individual in question is indeed a “bona fide” Republican, and shall have final authority to make the determination.
Section 2. Any individual who has voted in the most recent Democrat primary is not a “bona fide” Republican for purposes of this article.
Section 3. If a person’s “bona fide” status is challenged, the challenge shall be made to the Tennessee Republican Party Chairman. Such a challenge must be made no later than five (5) days before the deadline for removal of a candidate’s name from a ballot under TCA Section 2-5-204 or otherwise, or any other applicable deadline. The Tennessee Republican Party Chairman may require sufficient proof of the challenged individual’s status as a “bona fide” Republican, and the CCRP Executive Committee hereby delegates to the Tennessee Republican Party Chairman the authority to make the decision as to whether or not the challenged individual shall be considered a “bona fide” Republican for the purposes in question.
Election of Officers
Section 1. Election of officers to the CCRP Executive Committee shall be made in accordance with Tennessee Republican Party By-laws. (Copies are available from the CCRP Chairman or State Executive Committee members.) Generally, officers are elected at county reorganizations held between January 15 and April 15 of each odd numbered year.
Section 2. All officers of the CCRP Executive Committee are elected for two-year terms. The Chairman is limited to two consecutive full terms.
Section 3. On or before January 15 of each odd year the CCRP Chairman will call an Executive Committee meeting, by written notice sent at least 15 days before such meeting. Such meeting should take place on or before January 30 of each odd year. At such meeting half (1/2) the CCRP Executive Committee shall constitute a quorum. If the CCRP Chairman fails to call a meeting by January 30, the Tennessee Republican Party Chairman shall appoint a temporary CCRP Chairman to carry out the procedures for reorganizing the CCRP.
Section 4. At such meeting, in any event, the CCRP Chairman shall appoint, with the approval of the Executive Committee present, a Contest and Credentials Committee for the CCRP Mass Convention. The Contest and Credentials Committee shall consist of five (5) members from five (5) separate Precincts within Cannon County.
A. Meetings of the Contest and Credentials Committee shall be open to the public.
B. It shall prepare ballots for the election of CCRP Executive Committee candidates.
C. It is required to obtain the latest voter information from the Cannon County Election Commission for purposes of checking voter information at the CCRP Mass Convention.
D. The Chairman of the Contest and Credentials Committee shall appoint two (2) clerks.
E. Prepare and have ready Oath of Allegiance forms for Mass Convention.
Section 5. At least ten (10) days before the Mass Convention, the CCRP Chairman shall publish in the local newspaper a paid advertisement stating the date, time and place, and purpose for holding the CCRP Mass Convention. The advertisement in the local newspaper must also include the Chairman's and Vice-Chairman’s name, phone numbers and e-mail addresses if available.
Section 6. The order of business at the CCRP Mass Convention shall be as follows:
A. The CCRP Chairman shall convene the Mass Convention. If he/she is unable to be present, the Vice-Chairman, if any, shall preside. If there is no Vice-Chairman, the CCRP Chairman may designate in writing a temporary Chairman to act in his/her place and stead. If there is no functioning CCRP Chairman or Vice-Chairman, the Tennessee Republican Party Chairman may designate in writing a temporary Chairman.
B. To qualify “bona fide” Cannon County Republican voters for the Mass Convention, members designated by the Executive Committee shall have voter disk information with past voting records compiled on computers set up to check voting records of the four (4) most recent local and state elections. Upon entering the voting area, everyone will be required to present current photo identification and will be checked as to whether they are a “bona fide” Republican as described below in Article VI.
C. The next order of business shall be the resolution of any challenge to a citizen's right to vote and participate in the Mass Convention. Any Bona Fide Republican citizen who is duly registered to vote in and resides in Cannon County, in accordance with Article VI, shall be entitled to vote and participate in the CCRP Mass Convention. Any bona fide Republican citizen whose loyalty to the Republican Party is questioned may be challenged by any other bona fide Republican citizen present and qualified to participate. The challenged citizen shall be entitled to vote and participate in the CCRP Mass Convention upon his/her public and written affirmation of his/her allegiance to the Republican Party on the duly furnished form by the CCRP Chairman or the Contest and Credentials Committee as set forth on Exhibit A attached hereto. If a citizen's legal residence or registration to vote in the County is challenged, he/she shall vote on a paper ballot which shall be counted, marked and set aside. If such citizen is determined not to be duly registered to vote in Cannon County, not to be a resident thereof, and not a “bona fide” Republican, his/her vote and participation shall be null and void.
D. The next order of business shall be to introduce candidates for Chairman. All Chairman Candidates will be given five (5) minutes to present their platform. (All candidates’ speeches will be timed and candidates will be shown time cards to help them be aware of remaining time allowed.) Ballots will be handed to voters and Clerks will then collect and tally the votes for the election of a new CCRP Chairman, which shall be determined by a fifty (50) percent majority of votes cast. If no candidate receives a fifty (50) percent majority in the first ballot, a run-off election between the two candidates receiving the highest number of votes shall be held. There shall be a run-off election between the two candidates receiving the highest number of votes, if necessary. The newly elected CCRP Chairman shall upon election, assume the CCRP Chair and preside over the remainder of the Mass Convention.
E. The meeting shall then proceed to the election of the other offices of the , including Vice-Chairman of the opposite sex from the Chairman, Secretary, Treasurer and Vice-Treasurer. Each office to be filled will allow all candidates three (3) minutes to speak and then will be voted on before proceeding to the next office. All candidates’ speeches will be timed and candidates will be shown time cards to help them be aware of remaining time allowed.
F. At least two (2) Clerks appointed by the Chairman of the Contest and Credentials Committee, shall tally the votes and perform such other functions as are assigned by the Chairman of the Mass Convention. The Contest and Credentials Committee shall oversee the voting.
G. The CCRP Mass Convention shall proceed to such other business as may have been included in the Call of the meeting and other business as it deems appropriate.
H. Except as otherwise provided in the Tennessee Republican Party By-laws and Rules, or the duly approved CCRP By-laws or Rules, the CCRP Mass Convention shall be conducted in compliance with most recent revised edition of the Robert’s Rules of Order.
Certification of County Executive Committee
Within ten (10) calendar days after the CCRP reorganization, the newly elected CCRP Chairman and Secretary shall certify in writing and e-mail to the Tennessee Republican Party State Chairman the names and addresses of all members of the newly elected Cannon County Republican Party Executive Committee. Additionally, copies of the Delegate Oath of Allegiance sheets from the CCRP Mass Convention shall be provided to the Tennessee Republican Party for its records.
Section 1. A person shall be a voting member of the CCRP or of the CCRP Executive Committee if he/she is a “bona fide” Republican.
Section 2. The term “bona fide” is defined as:
A Any individual who is actively involved in the Tennessee Republican Party, his County Republican Party, or any recognized auxiliary organization of either; and resides and is registered to vote in said county; or
B. Any individual who has voted in at least two (2) of the four (4) most recent state and/or local Republican primary elections; or
C. Any individual who is vouched for in writing to the satisfaction of the State Chairman as a bona fide Republican, such as by an officer of the TRP, a member of the State Executive Committee, County Executive Committee of the County where the individual resides, or a Republican elected official. The State Chairman may require additional verification that the individual in question is indeed a bona fide Republican, and shall have final authority to make the determination.
Section 3. All conflicts and challenges to the above criteria may be submitted to the Contest and Credentials Committee for a ruling.
Contests of Results of County Reorganizations
Section 1. If any qualified Republican seeking to be elected to County Party office, and in attendance at the County Convention, should desire to contest the results of the elections at such Convention, a contest is deemed to exist. Likewise, if two (2) certifications are received by the State Chairman for the same office, then a contest is deemed to exist.
Section 2. A contestant shall file a Notice of Contest with the State Chairman within five (5) calendar days after the County Convention, and shall simultaneously serve a copy of such Notice on the County Chairman, other County Officers, and all contestees affected by such contest. Such Notice of Contest shall state with particularity the factual and legal basis for such contest. If a contest is immediately deemed to lack grounds for contest, then the State Chairman may dismiss the contest and inform all parties involved.
Section 3. Within ten (10) calendar days thereafter, the contestant shall file with the State Chairman a memorandum or brief supporting the contest. A copy of such memorandum or brief shall be served on the same parties listed in Section 2 above, and on their counsel, if any have appeared. Within seven (7) calendar days thereafter, the contestee or contestees may file with the State Chairman a response and any supporting memorandum or brief that they deem appropriate; and shall serve a copy thereof on the parties listed in Section 2 above and on their counsel, if any. Such memoranda or briefs shall include any supporting affidavits, correspondence or other documents to be relied upon as evidence.
Section 4. The State Chairman shall call a meeting of the Executive Committee, to take place after the expiration of the periods set forth in Sections 2 and 3 above, to consider such contest. With the notice of such meeting, the State Chairman shall mail to all members and Officers of the Executive Committee copies of the Notice of Contest, Response(s), and supporting memoranda or briefs.
Section 5. The State Chairman may, in his discretion, appoint a special committee before such meeting, to review the Notice of Contest, Response(s), and supporting memoranda or briefs. Such committee may also hear any further testimony or statements which the contestants might desire to submit. Such committee shall make a recommendation to the Executive Committee as to the disposition of the contest. The Executive Committee, in its discretion, may hear and consider other matters besides the recommendation of the special committee. If a special committee is not appointed, the Executive Committee shall hear the testimony or statements of the contestants. In either event, each contestant shall be given equal opportunity to present his position on the issue. The contesting party shall have the privilege of opening and closing. The Executive Committee shall have full power to adopt other rules and procedures as may be appropriate for and pertinent to the hearing. Upon completion of the hearing, the Executive Committee shall take such action as it may deem fit in the disposition of said contest.
Section 6. While a contest exists, all checks or monies disbursed out of County funds must be approved by the State Chairman. The same shall apply for all regularly scheduled meetings of the County Party.
Contests of Results of County Reorganizations
Section 1. A County Party Chairman, shall automatically cease to hold office, and a vacancy shall exist, in the event of change of his place of voter registration outside the County which he serves; or the County Party Chairman may be removed for “cause” by action of the State Chairman and the State Executive Committee in a manner similar to that described in Article III, Section 4 of these Bylaws and Rules, upon written request signed by two-thirds (2/3) of the County Executive Committee.
Section 2. The rules for removal of any County Party Executive Committee Member except the County Chairman, shall be determined by the County Party Bylaws. In the event that rules for removal of County Party Executive Committee Members are not described in County Bylaws, the following State Party rules shall apply.
Section 3. A member shall be automatically removed for having been physically absent from three (3) consecutive committee meetings. By a two-thirds (2/3) vote, the County Executive
Committee may move for the removal for cause of any member of the County Executive Committee, excluding the Chairman. This action shall be filed with the State Chairman and signed by the necessary number of members of the County Executive Committee.
Section 4. The action for removal for a County Executive Committee Member, other than the Chairman, shall specify the grounds, and include a statement of the facts, and any documentation in support thereof, and shall designate a time and place with fifteen (15) days notice for a full hearing of the action and response, such hearing to be conducted by the County Chairman. A copy of such shall be served on the members of the County Executive Committee affected by such action, and their counsel, if any.
Section 5. Within ten (10) calendar days thereafter, the affected member may file with the County Chairman a response and supporting brief and documentation. A copy of the same shall be served on those requesting the removal from office, and their counsel, if any.
Section 6. Three-fourths (3/4) of the entire County Executive Committee shall be required to be present in order to constitute a quorum at such special meeting.
Section 7. A two-thirds (2/3) vote of the County Executive Committee present and voting at such meeting shall be required for removal.
Section 8. Any member of the County Executive Committee, including the Chairman, may be removed for “cause” by a majority vote of the State Executive Committee at any meeting in which two-thirds (2/3) of the Committee is present.
Section 9. If a member of the Executive Committee is removed, his successors shall be elected in the same manner and by the same procedures specified for the filling of a vacancy of an officer by the County Executive Committee under the provisions of Article VIII, Section 4 of the TNGOP bylaws.
County Executive Meetings
Section 1. The CCRP Executive Committee shall set its schedule at the beginning of each year. This will enhance the committee’s ability to plan effective strategies and meetings.
Section 2. The CCRP Executive Committee shall meet at least six times in non-election years, and in election years the Executive Committee will meet monthly.
Section 3. Special meetings may be called by the Chairman or by a quorum of the CCRP Executive Committee with five (5) days notice to the membership.
Section 4. Fifty percent (50%) of the members of the CCRP Executive Committee shall constitute a quorum for the transaction of business at a meeting of the CCRP Executive Committee. If less than a quorum is present at a meeting of the CCRP Executive Committee, a majority of the members present may adjourn the meeting.
Section 5. The CCRP Executive Committee members will present all voting initiatives as resolutions in written form submitted to the CCRP Chairman and CCRP Executive Committee. All proposed initiatives presented as a resolution require a majority vote to pass. Voting initiatives must be presented as a proposed resolution in written form when brought before the CCRP membership for a vote.
Business at County Executive Meetings
The regular order of business at Executive Committee meetings shall be as follows:
a. Call to Order
c. Pledge of Allegiance
d. Roll Call
e. Reading and approval of the minutes of previous meeting
f. Treasurer’s Report
g. Reports of Committees
i. Unfinished Business
j. New Business
k. Elections (if necessary)
County Monthly Meetings
Section 1. Monthly meetings should last up to and no longer than one hour.
Section 2. All reports given by the CCRP Executive Committee members will be given in five minutes.
Section 3. All meetings content and agenda must be approved by the CCRP Executive Committee one week prior to the CCRP monthly meeting.
Section 4. The CCRP Executive Committee shall meet at least six times in non-election years, and in election years the Executive Committee will meet monthly.
Section 5. Any last minute changes of the CCRP monthly meeting must be approved by four CCRP Executive Committee members as convenient.
Section 6. All Guest Speakers must be approved by the CCRP Executive Committee as convenient.
Business at CCRP Monthly Meetings
The regular order of business by the CCRP Monthly Meetings shall be as follows:
c. Pledge of Allegiance
d. Announcement of Special Guests
e. Guest Speaker or Short Presentation
f. Chairman’s Report
g. Vice Chairman’s Report
h. Reading and approval of the minutes of previous meeting
i. Treasurer’s Report
j. Reports of Committees
l. Unfinished Business
m. New Business
n. Elections(if necessary)
Section 1. The CCRP Chairman shall be the chief executive of the CCRP and of the CCRP Executive Committee. He/She shall be responsible for the management and administration of the affairs of the CCRP Executive Committee. He/She shall coordinate the political activities of the CCRP. He/She shall perform such other duties as may be prescribed by the CCRP Executive Committee. He/She shall preserve order and decorum at all meetings.
Section 2. The Vice-Chairman in the absence of the Chairman or in the event of his/her death or inability or refusal to act, the Vice-Chairman shall perform the duties of the Chairman, and, in so acting, shall have all the powers of, and be subject to all restrictions on, the Chairman. If the CCRP Chairman and Vice-Chairman are absent from any CCRP meeting the CCRP Executive Committee shall elect a temporary County Chairman to preside at the meeting.
Section 3. The Secretary shall take the minutes of each meeting of the CCRP Executive Committee and all CCRP monthly meetings. If the Secretary must be absent from such a meeting the Secretary shall be responsible for obtaining a replacement.
The Secretary shall:
A. Keep the minutes of the Executive Committee;
B. Keep the minutes of any monthly meetings which may be held;
C. See that all notices are duly given in accordance with the provisions of law and these by-laws;
D. Be custodian of the records of the Executive Committee;
E. Keep membership records and have general charge of membership books of the Executive Committee and the ;
F. All sign-in sheets must be collected from each function by the Secretary or Vice- Secretary and kept by Secretary. Copies of sign-in sheets can be distributed to different committees as needed;
G. All records of the Secretary shall be and remain the property of the CCRP Executive Committee;
H. In general, perform all duties incident to the office of Secretary and such other duties as from time to time may be assigned to him/her by the CCRP Executive Committee.
Section 4. The Treasurer shall:
A. Be responsible for implementing an internal system of financial controls;
B. Have charge and custody of, and be responsible for, all funds and securities of the CCRP from any source whatsoever, and deposit all such monies in the name of the CCRP in such bank or other depositories as shall be selected in accordance with the provisions of these by-laws;
C. Keep and maintain, open to inspection by any member of the Executive Committee at all reasonable times, adequate or correct accounts of the funds and transactions of the , which shall include all matters required by law;
D. Disburse the funds of the CCRP as he/she may be ordered by the CCRP Executive Committee;
E. Report at each regular or special meeting of the CCRP Executive Committee all receipts and disbursements since the previous meeting;
F. Render to the Chairman and Secretary, or to the Executive Committee, whenever it may require or request it, an account of all his/her transactions as Treasurer and a financial statement in form satisfactory to it, showing the condition of the CCRP;
G. In general, perform the duties incident to the office of Treasurer and such other duties as may be assigned to him/her by the Chairman or CCRP Executive Committee;
H. All financial records of the Treasurer shall be and remain the property of the CCRP.
Funds and Finance
Section 1. The CCRP Executive Committee will operate under an approved budget. Except in the case of an emergency for items not designated in the budget, no expenditures or bills shall be made or contracts entered into which purport to obligate the CCRP Executive Committee unless such expenditures or contracts are authorized by a majority vote at a duly called meeting at which fifty (50) percent of CCRP Executive Committee are present The Treasurer shall present a monthly-itemized statement of income and expenditures to CCRP Executive Committee members. All paid bills shall be retained by the Treasurer for a period of three (3) years. All past Treasurer financial records belong to the CCRP.
Section 2. A Financial Review Committee shall be appointed by the CCRP Executive Committee during the month of December each year. This committee shall audit and examine the books of account of the CCRP and shall certify to the CCRP Executive Committee the annual balances of the books which shall be prepared to close of the fiscal year by the committee under the direction of the Treasurer during the first ten (10) days of the following month.
Section 1. The Webmaster shall be appointed by the CCRP Executive Committee and shall be a non-voting member.
Section 2. Any changes, other than maintenance and up-keep, must go through the CCRP Executive Committee
Section 1. All committees will be chaired by a member of the CCRP Executive Committee or a committee chairman approved by the CCRP Executive Committee.
Section 2. A list of all committee members, schedules and agendas must be made available in writing to the CCRP Executive Committee.
Section 3. Any actions taken by committees must be approved by the CCRP Executive Committee before being presented to the Cannon County meeting.
Section 4. Sub-Committees of the CCRP are as follows but not limited to:
A. Candidate Recruitment Committee
B. Fundraising Committee
C. District Officers and Precinct Captain Selection
D. Research, Issues and Platform
E. Membership Committee
F. Publicity and Advertising Committee
G. Office Work Oversight Committee
Amendment of By-Laws
These by-laws may be amended by a majority of the full voting membership of the CCRP Executive Committee at any meeting, provided that notice of the meeting at which the vote is to be taken includes a copy of the proposed amendment. Any amendment is subject to approval by the Tennessee Republican Party Rules and By-laws Committee.
These by-laws are intended to be in conformity with all by-laws, rules, and regulations of the Tennessee Republican Party including the Republican National Committee, governing federal and Tennessee statutes, rules and regulation. Any future changes to the Tennessee Republican Party bylaws and rules will apply to these bylaws as well.
The most recent revised edition of Robert’s Rules of Order shall govern all proceedings on matters not specifically covered by these By-Laws.
Cannon County Republican Party
Oath of Allegiance
I, __________________________________, of _________________________________
Please print name Please print address
City _________________________________ State _______ Zip Code _____________
Affirm that I am a member of the Republican Party, that I reside at the above address in
District __________ Precinct ___________ and that I am duly and properly registered with
the County Election Commission to vote in said District and Precinct.
Witnessed by any two Republicans Present
Cell Phone Number________________________________________